Where a concern about possible misconduct has been raised the University is obliged to conduct a preliminary investigation. Once all available evidence has been collected a decision will be made to either - take no further action, counsel and warn a student or issue an allegation of misconduct and conduct a hearing. In some cases you may be asked to attend a meeting to assist in the investigation. All preliminary investigations are dealt with in a timely manner.

A formal warning is recorded on the University’s Student Conduct database and does not appear on your Studies Report or Official Academic Transcript. If you are investigated for suspected misconduct in a future incident the formal warning will be taken into consideration when determining further action.

The allegation letter should provide full details of the allegation being made against you along with details of where and when the hearing will take place, it will also contain information on where you can obtain support and your right to have a support person (who is not legally qualified) at the hearing. You also have the right to view all substantive evidence on which the allegation has been based before the hearing. 

The University of Queensland Union can provide advice to help you prepare for your hearing, they can be contacted by phone: 07 3346 3400 or email: shoc@uqu.com.au .

You should contact the nominated person in your allegation letter and make a request for a new hearing time to be scheduled explaining the reason for your request. Hearings must be conducted within the time limits defined in the policy (PPL 3.60.04). If an extension to these time limits is required the request for an extension must be made to the Academic Registrar.

A full range of penalties that can be imposed by each decision maker is contained within the policy 3.60.04 sections 8.8 (academic misconduct) and 8.9 (general misconduct).

Your guilty finding will be recorded on the University’s Student Conduct database. The only penalties which will appear on your Studies Report or Official Academic Transcript are removal of credit for a course, appearing as a grade of G (credit cancelled or refused - generally on disciplinary grounds) and expulsion.

You can lodge an appeal in writing to the Academic Registrar at academic.registrar@uq.edu.au within the appeal period (20 business days from the date of your notice of decision). Your appeal should describe the grounds of your appeal, for example; have you received new evidence since the original hearing; was the process for making the decision procedurally incorrect or unfair; was the penalty imposed by the decision-maker disproportionate to the level of alleged offence.

Who hears your appeal depends on who heard your original case.

If the original decision-maker was:
The Head of school, the appeal is heard by the Executive Dean
The Executive Dean, the appeal is heard by the Disciplinary Board
The Disciplinary Board, the appeal is heard by the Senate Discipline Appeals Committee
You only have one appeal opportunity, there is no appeal process for appellate decisions.

 You should advise the Academic Registrar in writing at academic.registrar@uq.edu.au of your request to relinquish your appeal period including the reasons for your request.