There are a number of processes involved with the certification of results, outstanding results and lapsing of grades: 

Certification of Results

In accordance with PPL 3.10.12: 8 Certification of Grades, the executive dean must certify to the academic registrar the final results for students enrolled in courses administered by the faculty. The official release of results date for each semester is determined by the academic registrar (refer PPL 3.10.12: 5.1), and the dates are published to staff and students.

The final results for each faculty are downloaded and emailed to the Examinations Section for electronic storage as a record of the official results released to students. The report is available for download from the University’s Reportal at www.pbi.uq.edu.au > Reportal Login > Standard reports > Student > Admin > Examinations > Certification of Results-Courses.
 
The Report should be produced and saved as the first item of business on the morning of the official release of results, to capture all grade uploads and grade amendments made up until the previous day.  Any grade upload requests or amendments made on the day of running the report should also be included.
 
The final results report, together with the Certification of final results form signed by the executive dean, is then submitted (electronically) to Examinations Section.    The Certification of final results form can be downloaded from the Examinations staff portal > forms online.

 

Outstanding Results and Lapse Grades

The Grade Lapse is a business process run by SI-net Functional Group at set times each semester. 

Grades which remain incomplete (INC) at the time the process is run will convert to a grade of ‘X’, unless a later lapse date has been applied.
 
The Policies and Procedures Library (PPL) 3.10.12: 7 Incomplete Grades sets out the timelines for the grade lapse process for each semester:
 
(a)    For first semester results, on the first day after the second semester mid-semester recess;
(b)   For second semester results, on the first day of first semester of the next year; and
(c)    For summer semester results, on the first day after the first semester mid-semester recess.
 
Prior to this process being run, faculty and school staff will be reminded to follow up for final results where grades remain outstanding. 
 
A report setting out the outstanding grades for each faculty is available from the University’s Reportal at www.pbi.uq.edu.au > Reportal Login > Standard reports > Student > Admin > Examinations > Outstanding Grade Report. The report details unfinalised grades from the current and previous semesters.