The Examinations Section has booked the Heath, Holt & Innes venues [in UQ Union Complex] for the entirety of the mid-semester examination period ie Saturday 24 March to Saturday 28 April 2018 inclusive. Saturday examinations will be scheduled on 24 March, 21 April and 28 April 2018.

Subject to bookings received, these venues may be available Monday - Friday during the period Monday 26 March to Friday 27 April 2018 (excluding the two-week mid-semester break Friday 30 March to Sunday 15 April 2018) for Schools to run their own mid-semester in-class exams. [NB: There is only limited availability on the Mondays].

The use of these venues may particularly be beneficial to those classes where there is:

  • a single lecture streams (ie not multiple lecture offerings, cross-campus, or concurrent undergraduate/postgraduate examinations)
  • a 2-hour lecture class, to accommodate exam durations of 60 to 90 minutes
  • insufficient seating capacity in the allocated teaching venue (particularly larger cohorts in lecture theatres).

 Should a School wish to use the venues, the Academic/School will be responsible for:

  • arranging invigilation for the exam/test;
  • allocating the student cohort to the respective venues (where multiple venues apply) and communicating this to the students;
  • providing examination papers and the required examination materials, including class lists relevant to each venue (refer to Forms Online > Templates for mid-semester exams)
  • ensuring that the venue(s) are left as they are found ie desks and chairs are left neat and tidy, rubbish is collected, desk numbers are not removed * If the venue requires resetting and/or cleaning after use, the costs will be recovered from the School.

The involvement of the Examination Section is limited to managing these venue bookings for date/time only.

The Heath, Holt and Innes rooms are located in the UQ Union Complex (21C). Please note - the rooms do not include projector, visualiser, OHP facilities and would not be suitable for video or audio exams. 

The examination seating capacity in each venue is:


Exam seating capacity


160 seats


170 seats


132 seats


A two-hour block period will be provided (to accommodate both 60 minute and 90 minute exams, and includes both set-up and set-down time.

To book a venue space, please send an email to with the following information.  Bookings should be made prior to Monday, 12 February 2018. 

- Course

 - Exam/test reading & duration

 - No. of students expected

 - Venue/s required

 - Date required

 - Class Start time

 - Class Finish time


The ECP should include details of these exam arrangements.


Other Options

Please refer to Section 5 of PPL 3.10.11 Examinations - Procedures:

  • one-off evening classes for exams from 6pm - bookings through TSM - timetabling - displayed on student's class timetable as an Exam
  • ad hoc room bookings (through TSM)
  • changes to criteria for Saturday exams


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